Personal Assistant to Director

We are looking for a Male Personal Assistant to the Director will play a crucial role in supporting the Director in managing their time, priorities, and activities.

1. Project Coordination and Execution

Project Management: Assist in overseeing key design projects, ensuring deadlines and milestones are met, and coordinating with relevant vendors and artisans.

Workflow Management: Help track design project timelines, ensuring all tasks are completed on schedule and that the Director is kept informed of progress.

Design Team Liaison: Serve as a point of contact between the Director and the design team, ensuring communication flows smoothly and efficiently, and facilitating the exchange of ideas and updates.

2. Stakeholder Management

Client and Partner Communication: Help maintain professional relationships with external clients, vendors, or collaborators by scheduling meetings, handling inquiries, and ensuring follow-ups are made.

Confidentiality: Handle sensitive information with discretion, maintaining confidentiality in all communications and documents.

3. Financial and Budgetary Support

Budget Assistance: Assist the Director with managing design-related budgets, processing invoices, tracking expenses, and ensuring that costs are kept within the designated limits.

Vendor Management: Coordinate with external vendors or suppliers involved in design projects, ensuring timely delivery of services and products.

4. Strategic Planning Support

Research & Data Collection: Conduct research on industry trends, competitors, design innovations, or potential partnerships to help inform the Director’s strategic decisions.

5. Confidential and High-Level Support

Problem-Solving: Assist the Director in solving operational or logistical challenges as they arise, helping to keep the design operations running smoothly.

Key Skills and Qualities:

Operations Management: Strong operational skills to supervise site work related to interior designing (carpentry, electrical, plumbing, painting etc).

Relationship Management: Ability to manage vendors and artisans tactically to ensure timely and smooth project completion.

Organization and Time Management: Exceptional organizational and time-management skills to balance multiple priorities and meet deadlines.

Communication: Strong verbal and written communication skills, with the ability to interact with diverse stakeholders professionally.

Discretion and Confidentiality: Ability to maintain discretion when dealing with confidential or sensitive information.

Attention to Detail: High attention to detail.

Tech-Savviness: Proficiency in productivity tools like Microsoft Office, Google Suite.

Qualification & Experience Level

Graduate with 2 to 10 years of experience working in operational/ personal assistant roles.

The role of the Personal Assistant to the Director is integral to the smooth functioning of the Director’s office and the success of Unornamented.